Absence & Substitute Management - Part of Frontline Absence & Time (2024)

FAQs

How do I put in an absence on Frontline? ›

Navigation. You can create a new absence through one of two options within the app. Press Create Absence directly from the home page (as seen in the first image) or access the Menu and select the Absences option. From this page, you can press the "+" button or press Create Absence (as seen in the second image).

Time & Attendance provides multiple options for employees or administrators to enter time. Employees can clock in via a kiosk, directly from their computer, or using contactless options such as the Frontline mobile app.

Absence management can include a range of strategies and interventions, such as training and educating employees, providing flexible work arrangements, offering health and wellness programs, and establishing compliant disciplinary policies for excessive or unauthorized absences.

Day One Absence Management

Provide absence and return-to-work notification reports to the employer/manager. Provide anonymous management information on the absences reported to help understand the main issues. Act as a deterrent to stop colleagues from reporting non-genuine reasons for absence​

To access the "Preferred Substitutes" page, click the Account option in the side navigation. Adding Substitutes To add a substitute, click the Add Substitute(s) button. This will open up the substitute selection page.

Editing Absences

If you need to edit a future absence that has already been approved, you must CANCEL the absence and then resubmit the absence with the edited details. Q: Can I edit/cancel a past absence? A: No, you may not edit a past absence on your own.

Select the "Add Time" option in the top right corner of the Timesheets section. This opens a Time Entry page. The system automatically lists the date, work detail, and entries for your in/out times, which can be adjusted, as needed. Press Edit to make changes and then press Add to include the new time.

The system is designed to work exactly the way you want it to, so you have flexible options for filling jobs: Subs proactively looking for jobs can find and accept them online. You use the tools in the system to set your preferences and requirements for each assignment, and a qualified substitute fills the vacancy.

A reasonable attendance policy assumes that your workforce is present at the workplace no later than 15 minutes after the shift start date (if you have fixed working hours) and provides notification of unplanned absence within at least one hour before the start date.

The main difference between that and attendance management is that employees are supposed to come to work. So, while managing attendance is about maintaining the natural order of things, absence management is concerned with the exceptions. Namely, when an employee hasn't come to work and why.

What is time and absence management? ›

In simple terms, it is the process of tracking employee working hours, ensuring accurate attendance recording, managing schedules, and facilitating payroll calculation. It involves the use of technology-enabled systems that streamline these important tasks.

Absence management, also known as leave management, is a combination of employer policies, procedures, or programs designed to handle employee leaves of absence and minimize the impact of those absences on the employer.

The benefits of absence management may include:

A boost in efficiency. Consistency in the number of employees present and on the job. Enhanced employee morale. Savings in costs due to lost productivity.

Absence management is an employer's approach — via policies, procedures or programs — to reduce employee absenteeism, avoid workforce disruption and maximize employee productivity.

A sickness absence policy sets out how you, as a company, will deal with sickness absence. It's important for managing absences and making sure everyone is treated fairly. In your policy, triggers can be set for a review of a person's absence.

From your Homepage, click on Schedule an Absence to enter an absence. Be sure that you receive a confirmation each time you enter an absence.

Future absences can be cancelled in Frontline. If you would like to cancel an absence, you can do this on the scheduled absence page or on the "Absence Details" page. On either page, simply click the “delete” button to cancel the absence.

To locate the absence in question, reference the dashboard on your Absence Management homepage and select the absence's confirmation number. This link will open the Absence Details. From here, click Split Absence. In the new page that opens, check the box beside the day(s) you want to break off as a separate absence.